Grant Applicants - Program Guidelines

Partnerships

In projects that involve partnerships, what are the responsibilities of the lead applicant and its partners?
The lead applicant organization in a project that involves one or more partners is the grantee. It is legally responsible for the use of all grant funds and for ensuring that the project is carried out by the partner(s) in accordance with the terms of the grant and all applicable federal laws, regulations, and requirements. The grantee must be the fiscal agent but may subcontract with partners for other specific activities or services. Each partner is legally responsible for carrying out the activities that it agrees to perform and for complying with the terms of the grant and all applicable federal laws, regulations, and requirements.

We encourage the lead applicant to include a letter of commitment from each partner, detailing the activities that the partner plans to perform and indicating that the partner agrees to comply with the terms of the grant and all applicable federal laws, regulations, and requirements. Such letters should be signed by a person authorized to sign on behalf of the partner organization.

Are partnerships with federal agencies permitted?
You may partner with federal agencies when appropriate. However, no IMLS grant funds may be provided to the federal agency partner. In addition, it is important to remember that federally appropriated funds, whether they are disbursed directly to you by an agency of the federal government or indirectly through another organization, do not count toward your cost share. Click here for more information about cost share.

Are international partnerships permitted?
While we do not make grants to non-U.S. entities, such entities may partner with eligible U.S. organizations on IMLS-funded projects. However, applicants and grantees must ensure that the non-U.S. entities are not on the Excluded Parties List System (EPLS), which has been incorporated into SAM.gov. Click here to view the Excluded Parties List System.