Grant Applicants - Program Guidelines

How to Fill Out the SF-424S

The SF-424S is the "Application for Federal Domestic Assistance/Short Organizational Form" on Grants.gov.

Items 1-4 are automatically filled in by Grants.gov

Item 5. Applicant Information

. Legal Name: Enter the legal name of the organization that is making the application as it appears on your D-U-N-S® Number registration. See grant guidelines for eligibility details. If your organization does not have the authority to apply directly for funding but is otherwise eligible, enter the name of the parent organization that is submitting the application on your behalf. In that case, enter the name of your organization in the space provided for "Organizational Unit" on the Program Information Sheet, Question 1d.

b. Address: For Street 1, enter your organization’s street address or post office box number, whichever is used for its U.S. Postal Service mailing address. Street2 is not a required field and should be used only when a suite or room number or other similar information is part of the address.

In the ZIP+4/Postal Code box, enter the full nine-digit ZIP code assigned by the U.S. Postal Service. Click here to retrieve your full ZIP code.

c. Web Address: Enter the Web address of the legal applicant organization.

d. Type of Applicant: Select the one code that best characterizes your organization from the menu in the first dropdown box. Leave the other boxes blank.

e. Employer/Taxpayer Identification Number (EIN/TIN): Enter the Employer or Taxpayer Identification Number (EIN or TIN)  assigned by the Internal Revenue Service.

f. Organizational DUNS: Enter the organization’s D-U-N-S® Number received from Dun and Bradstreet.Click here for guidance in obtaining a D-U-N-S® Number. [http://www.dnb.com/]

g. Congressional District: Enter the applicant’s Congressional District. Use the following format: two-letter state abbreviation, followed by a hyphen, followed by a zero, followed by the two-digit district number. For example, if the organization is located in the 5th Congressional District of California, enter "CA-005." For the 12th district of North Carolina, enter "NC-012." For states and territories with "At Large" congressional districts—that is, one representative or delegate represents the entire state or territory—use "001," e.g., "VT-001."

If your organization does not have a congressional district (e.g., it is located in a U.S. territory that does not have districts), enter "00-000." To determine your organization’s district, visit the House of Representatives website by clicking here and using the "Find Your Representative" tool.

Item 6. Project Information

a. Project Title: Entera brief descriptive title for your project. IMLS may use this title for public information purposes.

b. Project Description: Enter a brief description of your specific project, not your organization. Use clear language that can be understood readily by readers who might not be familiar with the discipline or subject area. Note: There is a character limit for this section in Grants.gov! Your application may be rejected if you exceed this limit.

c. Proposed Project Start Date/End Date: Enter the proposed start date and end date for  your project in the format mm/dd/yyyy. Your project must begin on the first day of a month and end on the last day of a month, as directed in the program guidelines.

Item 7. Project Director

Enter the requested information for the person who will have primary responsibility for carrying out your project’s activities. Please select a prefix, even though it is not required.

Item 8. Primary Contact/Grants Administrator

Enter the requested information for the individual who has primary responsibility for administering the grant. If the Primary Contact/Grants Administrator is the same as the Authorized Representative, please complete both Items 8 and 9.

In some organizations, particularly smaller ones, this individual may be the same as the Project Director. If this individual is the same as the Project Director, check the box and skip to Item 9.

Item 9. Authorized Representative

Enter the name and contact information of the person who has the authority to apply for federal support of your activities and enter into legal agreements in the name of your organization. The Authorized Representative cannot be the same person as the Project Director. By checking the "I Agree" box at the top of Item 9, this individual certifies the applicant’s compliance with relevant federal requirements (the IMLS Assurances and Certifications section). We will address written correspondence to the Authorized Representative.

For Grants.gov applications, the "Signature of Authorized Representative" and "Date Signed" boxes will be populated upon submission of the application by your organization’s AOR as designated in Grants.gov. Please note that this person may not be the actual Authorized Representative who should be entered in the fields above. Submission of the application acknowledges that the Authorized Representative certifies compliance with relevant federal requirements, including but not limited to the IMLS Assurances and Certifications, as the signature does on paper applications.