On this page: eGMS | Terms and Conditions | Performance Reporting | Financial Reporting | Requesting Payment

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Find all the documents and forms needed to administer your award here. For definitions of common grant administration terms, please see our Glossary to Support Grant Reporting (PDF, 56 KB).

Resources for eGMS Reach

IMLS implemented eGMS as its grants management system on October 1, 2019. Click here to find job aids to help you in accessing your eGMS Reach account and managing your award.

General Terms and Conditions for IMLS Discretionary Awards

Please read the General Terms and Conditions for IMLS Discretionary Awards. It is your responsibility to be familiar with this document and to comply with its requirements.

The award date is listed on your Official Award Notification. It is different from the start date of your period of performance.

• Award date after December 21, 2020 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After December 21, 2020 (PDF, 459 KB)

• Award date between July 1, 2020 and December 20, 2020 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After July 1, 2020 (PDF, 370 KB)

• Award date between October 1, 2019 and June 30, 2020 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After October 1, 2019 (PDF, 264 KB)

• Award date between October 1, 2018 and September 30, 2019 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After October 1, 2018 (PDF, 282 KB)

• Award date between March 1, 2017 and September 30, 2018 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After March 1, 2017 (PDF, 321 KB)

• Award date between March 1, 2016 and February 28, 2017 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After March 1, 2016 (PDF, 320 KB)

• Award date between December 26, 2014 and February 29, 2016 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards For Awards Made After December 26, 2014 (PDF, 336 KB)

• Award date before December 26, 2014 - General Terms and Conditions for Awards Made Before December 26, 2014 (PDF, 709 KB)

Performance Reporting

Submit your performance report directly online through eGMS Reach by following the instructions below.

Interim Performance Report for Discretionary Grants

• How to Prepare and Submit an IMLS Interim Performance Report for Discretionary Grants and Cooperative Agreements (PDF, 203 KB)

Final Performance Report for Discretionary Grants

• How to Prepare and Submit an IMLS Final Performance Report for Discretionary Grants and Cooperative Agreements (PDF, 269 KB)

Performance Report for Native American Library Services Basic Grants

• How to Prepare and Submit an IMLS Performance Report for Native American Library Services Basic Grants (PDF, 230 KB)

A failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.

Financial Reporting

Complete all interim and final financial reports through your eGMS Reach account. Find the form using the Forms & Reports tab. Click here for easy-to-follow Federal Financial Report Form Instructions (PDF, 229KB).

If you have questions about the financial report, please email imlsreporting@imls.gov and reference your award number in the ‘Subject’ of your email.

Requesting Payment

Submit a payment request through your eGMS Reach account using the Payments tab. If the payment request is incomplete or inaccurate, payment will be delayed. Click here for easy-to-follow Payment Request Instructions (PDF, 194 KB).

If you have questions about completing the payment request, please email grantsadmin@imls.gov and reference your award number in the ‘Subject’ of your email.