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Grant Administration

On this page: Getting Started | Interim Reporting | Final Reporting | Requesting Payment

Find all of the documents and forms needed to administer your award. If you need the definition of common grant administration terms, please check the Glossary to Support Grant Reporting (PDF, 56 KB).

Getting Started

Please read the General Terms and Conditions for IMLS Discretionary Awards. It is your responsibility to be familiar with this document and to comply with its requirements.

The award date is listed on your Official Award Notification. It is not the same date as when the project begins.

Interim Reporting

Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.

Performance Reports

The award date is listed on your Official Award Notification. It is not the same date as when the project begins.

Financial Reports (SF-425)

If you have questions about the SF-425, please email imlsreporting@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4714.

Submitting Reports

Reports should be emailed in PDF format to imlsreporting@imls.gov. The award number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, please email imlsreporting@imls.gov for assistance.

Final Reporting

Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.

Native American Library Services Basic Grants

  • Award date before July 18, 2018 (i.e., award number ends in “17” or lower) -
    • Final Financial and Performance Report: Word (97 KB), PDF (191 KB)
  • Award date after July 19, 2018 (i.e., award number ends in “18” or higher) - 

All Other Discretionary Programs

Performance Reports

The award date is listed on your Official Award Notification. It is not the same date as when the project begins.

Financial Reports (SF-425)

If you have questions about the SF-425, please email imlsreporting@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4714.

Submitting Reports

Reports should be emailed in PDF format to imlsreporting@imls.gov. The award number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, please email for assistance.

Requesting Payment (SF-270)

If the SF-270 form is incomplete or inaccurate, payment will be delayed.

If you have questions about the SF-270, please email grantsadmin@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call 202-653-4737 for assistance.

Submitting Requests

Requests for payment should be emailed in PDF format to grantsadmin@imls.gov. The award number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, please email grantsadmin@imls.gov for assistance.