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Grant Administration

On this page: Getting Started | Interim Reporting | Final Reporting | Requesting Payment


Find all of the documents and forms needed to administer your award. If you need the definition of common grant administration terms, please check the Glossary to Support Grant Reporting (PDF, 56 KB).

Resources for eGMS Reach

IMLS is switching grants management systems to eGMS as of October 1, 2019. Find information and training materials about how to set up your eGMS Reach account and manage your award. 

Getting Started

Please read the General Terms and Conditions for IMLS Discretionary Awards. It is your responsibility to be familiar with this document and to comply with its requirements.

The award date is listed on your Official Award Notification. It is not the same date as when the project begins.

Interim Reporting

Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.

Performance Reports

The award date is listed on your Official Award Notification. It is not the same date as when the project begins.

Submit all performance reports in PDF format through your eGMS Reach account using the Forms & Reports tab. 

Financial Reports (SF-425)

Complete all SF-425s in your eGMS Reach account using the Forms & Reports tab. 

If you have questions about the SF-425, please email imlsreporting@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4714.

Final Reporting

Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.

Native American Library Services Basic Grants

Award date after July 19, 2018 (i.e., award number ends in “18” or higher) 

  • Final Performance Report: Word (106 KB), PDF (250 KB)
    • Submit all performance reports in PDF format through your eGMS Reach account using the Forms & Reports tab.
  • Final Financial Report: Complete all SF-425s in your eGMS Reach account using the Forms & Reports tab.

Award date before July 18, 2018 (i.e., award number ends in “17” or lower)

  • Final Financial and Performance Report: Word (115 KB), PDF (211 KB)
  • Submit all reports in PDF format through your eGMS Reach account using the Forms & Reports tab.

If you have questions about completing the SF-425, please email imlsreporting@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4714.

All Other Discretionary Programs

Performance Reports

The award date is listed on your Official Award Notification. It is not the same date as when the project begins.

Submit all performance reports in PDF format through your eGMS Reach account using the Forms & Reports tab.

Financial Reports (SF-425)

Complete all SF-425s in your eGMS Reach account using the Forms & Reports tab. 

If you have questions about completing the SF-425, please email imlsreporting@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4714. 

Requesting Payment (SF-270)

Complete all SF-270s in your eGMS Reach account using the Payments tab. If the SF-270 form is incomplete or inaccurate, payment will be delayed. 
If you have questions about completing the SF-270, please email grantsadmin@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call 202-653-4737 for assistance.