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Grant Administration
On this page: Getting Started | Interim Reporting | Final Reporting | Requesting Payment
Find all of the documents and forms needed to administer your award. If you need the definition of common grant administration terms, please check the Glossary to Support Grant Reporting (PDF, 56 KB).
Getting Started
Please read the General Terms and Conditions for IMLS Discretionary Awards. It is your responsibility to be familiar with this document and to comply with its requirements.
The award date is listed on your Official Award Notification. It is not the same date as when the project begins.
- Award date after October 1, 2018 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After October 1, 2018 (PDF, 246 KB)
- Award date between March 1, 2017 and September 30, 2018 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After March 1, 2017 (PDF, 283 KB)
- Award date between March 1, 2016 and February 28, 2017 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards for Awards Made After March 1, 2016 (PDF, 279 KB)
- Award date between December 26, 2014 and February 29, 2016 - General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards For Awards Made After December 26, 2014 (PDF, 345 KB)
- Award date before December 26, 2014 - General Terms and Conditions for Awards Made Before December 26, 2014 (PDF, 664 KB)
Interim Reporting
Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.
Performance Reports
The award date is listed on your Official Award Notification. It is not the same date as when the project begins.
- Award date after October 1, 2015 (i.e., award number ends in "16" or higher) -
- Interim Performance Form (DOC, 51 KB)
- Interim Performance Report Line Item Instructions (PDF, 180 KB)
- Award date before September 30, 2015 (i.e., award number ends in "15" or lower) -
- Cover Sheet for Performance Reports: PDF (627 KB), Word (61 KB)
- Guidance for Preparing and Submitting an Interim Performance Report Package (PDF, 343 KB)
Financial Reports (SF-425)
- Federal Financial Report Form (SF-425) (PDF, 267 KB)
If you have questions about the SF-425, please email grantsadmin@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4737.
Submitting Reports
Reports should be emailed in PDF format to imlsreporting@imls.gov. The award number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, please email grantsadmin@imls.gov for assistance.
Final Reporting
Failure to submit reports on a timely basis may result in delayed payments and the suspension of action on pending applications.
Native American Library Services Basic Grants
All Other Discretionary Programs
Performance Reports
The award date is listed on your Official Award Notification. It is not the same date as when the project begins.
- Award date after October 1, 2015 (i.e., award number ends in "16" or higher) -
- Final Performance Form (DOC, 54 KB)
- Final Performance Report Line Item Instructions (DOC, 33 KB)
- Award date before September 30, 2015 (i.e., award number ends in "15" or lower) -
- Cover Sheet for Performance Reports: PDF (627 KB), Word (61 KB)
- Guidance for Preparing and Submitting a Final Performance Report Package (PDF, 357 KB)
Financial Reports (SF-425)
- Federal Financial Report Form (SF-425) (PDF, 267 KB)
If you have questions about the SF-425, please email grantsadmin@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call an OCFO staff member at 202-653-4737.
Submitting Reports
Reports should be emailed in PDF format to imlsreporting@imls.gov. The award number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, please email grantsadmin@imls.gov for assistance.
Requesting Payment (SF-270)
- Request for Advance or Reimbursement (SF-270) (PDF, 182 KB)
If the SF-270 form is incomplete or inaccurate, payment will be delayed.
If you have questions about the SF-270, please email grantsadmin@imls.gov and reference the award number in the ‘Subject’ of the email. You can also call 202-653-4737 for assistance.
Submitting Requests
Requests for payment should be emailed in PDF format to grantsadmin@imls.gov. The award number must be referenced in the ‘Subject’ of the email. If you do not have the capability to email PDF documents, please email grantsadmin@imls.gov for assistance.